Administrative Assistant at BuildDirect
Vancouver City, British Columbia, CA
BuildDirect is reinventing the home improvement industry with the first artificial intelligence (AI)-driven technology platform for heavyweight products. The BuildDirect platform includes two core business units: BuildDirect Marketplace: An online marketplace that offers Homeowners and Pro Buyers the ability to purchase heavyweight home improvement products direct from Sellers and receive efficient direct-to-home (or jobsite) shipping of those products. Gateway Supply Chain: The first anywhere-to-the-home supply chain for heavy and bulky goods that equips manufacturers, distributors and retailers with efficient and cost-effective shipping solutions to move their products from anywhere in the world, to locations across North America. The platform is powered by proprietary AI, machine learning, and predictive analytics that drives robust efficiencies for the innovation of heavyweight product services, distribution, and sales across buyers, sellers, shippers, and everyone in between. We love the people we work with and the culture we’ve built. For us, curiosity is a mindset that sees a problem as the start of a great solution. We believe the best learning and greatest discoveries come from trying, even if you fail. We love that we aren’t perfect, but every day we are trying to get better at what we do. As the Administrative Assistant, you are a mastermind who can shuffle a jam-packed calendar, plan the team's next off-site, and figure out some last minute travel all before noon. For you, multitasking isn't a skill, it's a lifestyle and you love the fast-paced feel of a growing Technology team. You're always looking to learn something new and can't wait to take on whatever challenge comes your way. What You’ll Do Coordinate calendars and schedules for executive team members including identifying schedule conflicts and providing alternate options Coordinate travel arrangements for executive team members by identifying travel options, booking reservations, confirming special travel requests and submitting accurate expense vouchers Compose and edit internal and external communications, with an unrelenting eye for grammar, spelling, and document formatting Manage multiple competing tasks with a knack for prioritization and meeting deadlines Develop an understanding of the teams priorities and proactively reach out to support their administrative needs Compile and prepare data or other information for meetings Ensure meetings go smoothly by creating agendas, preparing board documents, typing minutes and scheduling catering Identify and create effective processes within the role Organize and manage a wide range of events including offsite meetings, supplier conferences, seminars and product launches Other special projects as required What You’ll Achieve Prepare board documents that are accurate and on time Organize project retrospective meetings and document findings Successfully plan offsite events What You Need 2+ years’ work experience as an executive assistant or administrative assistant, preferably in a growing Technology company A university degree or equivalent experience Intermediate level of competence in computer skills including the full Microsoft Office suite Energetic and upbeat with a can-do attitude Excellent verbal & written communication skills Able to work in a fast-paced environment managing multiple priorities and deadlines Excellent organizational skills, attention to detail and demonstrated commitment to the accuracy and completeness of information Superior time, resource and project management skills Ability to confidentially work with sensitive and proprietary information Excellent interpersonal skills with an ability to maintain solid working relationships Willingness to take on whatever you needed to get the job done Strong entrepreneurial spirit High levels of integrity and a commitment to do what you say you are going to do What You Must Have An audacious spirit that embraces uncertainty and challenges with enthusiasm High levels of integrity and a commitment to do what you say you are going to do Strong entrepreneurial spirit that has grit, determination and challenges the status quo High degree of empathy and the ability to see others perspective Strong sense of curiosity and the desire to learn and get better everyday